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GSTOP forms and resources for troops, service units, general volunteers, and families.
Troop Forms 
Accident/Incident Report: This form must be completed anytime an accident or incident occurs involving a member of Girl Scouts of Texas Oklahoma Plains.
Annual Financial Review: Each June, this form must be completed by the troop treasurer in order for the troop to be in good standing with Girl Scouts. The form can be completed online or via the Volunteer Toolkit.
Bank Letter Request: Are you a Troop or Service Unit that needs to open a Girl Scout bank account, close a Girl Scout bank account, or change signers on an existing Girl Scout bank account? If you answered yes to any of these questions, complete the form below to start the process.
Budget Worksheet: Use this worksheet to plan your service unit event.
Day Trip and Activity Permission Form: Use this form to receive permission for day activities outside of a regular troop meeting.
Health History and Emergency Medical Authorization Form: This fillable form, for both girls and adults, helps ensure that leaders have all the pertinent information to keep Girl Scouts safe and healthy during events.
High-Risk Activity Request - Day Only: Use this form to receive permission for a day activity including high-risk activities.
In-Home Girl Scout Meeting: Use this form to request permission to meet at an individual's private home for a Girl Scout meeting. Approval from GSTOP must be received before any meeting with girls in a private home can occur.
Media Release - Adult: Download and print this form for use with events that require a media (photography/videography) release outside of the general membership release.
Media Release - Minor: Download and print this form for use with events that require a media (photography/videography) release outside of the general membership release. These must be signed by a parent/guardian over the age of 18.
Trip Participation Agreement: This form is required for girls attending a SU or Troop trip. The form must be printed, signed by the girl and parent/guardian, and returned to the volunteer trip leader.
Troop Money Earning Project: This form is for Cadette, Senior, and Ambassador Girl Scout Troops to help increase funds for larger trips/activities that Product Programs (Cookie Program and Fall Product) proceeds do not fully cover. Service Units are not allowed to do money-earning projects.
Troop Trip Application: Part 1: Use this form to begin the process of approval for a troop trip including overnight trips, domestic travel, and international trips. Once Part 1 is approved, you will receive Part 2 of the application to complete.
Service Unit Forms
Accident/Incident Report: This form must be completed anytime an accident or incident occurs involving a member of Girl Scouts of Texas Oklahoma Plains.
Annual Financial Review: Each June, this form must be completed by the service unit treasurer in order for the service unit to be in good standing with Girl Scouts. The form can be completed online or via the Volunteer Toolkit.
Bank Letter Request: Are you a Troop or Service Unit that needs to open a Girl Scout bank account, close a Girl Scout bank account, or change signers on an existing Girl Scout bank account? If you answered yes to any of these questions, complete the form below to start the process.
Budget Worksheet: Use this worksheet to plan your service unit event.
Health History and Emergency Medical Authorization Form: This fillable form, for both girls and adults, helps ensure that leaders have all the pertinent information to keep Girl Scouts safe and healthy during events.
Media Release - Adult: Download and print this form for use with events that require a media (photography/videography) release outside of the general membership release.
Media Release - Minor: Download and print this form for use with events that require a media (photography/videography) release outside of the general membership release. These must be signed by a parent/guardian over the age of 18.
Service Unit Membership Report: Download this report to see where your Service Unit membership numbers are for membership year starting October 1, 2024.
Service Unit Event Application and Checklist: Complete this form for GSTOP approval before officially planning for any service unit event.
Service Unit Job Descriptions: Learn about the roles of various volunteer leadership positions within a service unit.
Trip Participation Agreement: This form is required for girls attending a SU or Troop trip. The form must be signed by the girl and parent/guardian.
Volunteer/Family Forms
Chaperone Interest Form: Use this form if you are interested in serving as a registered, background checked adult chaperone.
Financial Assistance Application for Resident Camp or Retail: Financial assistance is limited; however, the council makes every effort to provide enough support so that no need-based new Girl Scout in Texas Oklahoma Plains is denied participation due to lack of funds. A notification of assistance status will be emailed within two weeks of receipt of a completed application.
Share your Story: Have a great story about your troop or service unit? Let us know and attach photos. You may just see your event spotlighted on social media or in News from the Top.
